Office Administration Manager

Level

Senior

Department

Administration

Type

Full Time

Project

ALLSTARSIT

Locations:

Dubai

Job Details

Posted on:

March 26, 2025

Job ID:

399

About the Company

Established in 2004, ALLSTARSIT was founded with a clear vision: to enhance the landscape of global IT employment by bridging the gap between companies and skilled professionals. The core belief was that assembling a team shouldn't be hindered by geographical constraints. Fast forward to the present day, ALLSTARSIT stands as an international outstaffing service provider committed to change the way businesses recruit, compensate, and oversee top talent worldwide.

With operational hubs scattered across Europe, Asia, and LATAM, and its headquarters situated in San Francisco, US, the company boasts a workforce of over 1,000 adept professionals. Spanning across more than 20 countries, ALLSTARSIT offers a diverse range of skilled employees across various verticals, including AI, cybersecurity, healthcare, fintech, telecom, media, and so on.

About the Project

We are looking for a highly organized and proactive Office Administration Manager to oversee office operations, support employees, and ensure smooth day-to-day administrative functions. This role requires a detail-oriented professional with experience in office management, employee benefits administration, and regulatory compliance in the UAE.

Specialization

Headquarters

Years on the market

Team size and structure

Current technology stack

Required skills:

• Proven experience in office administration, ideally in Dubai.
• Strong understanding of UAE labor laws, immigration processes, and Freezone/Mainland regulations.
• Excellent organizational and multitasking skills, with attention to detail.
• Ability to work independently, handle sensitive information, and meet deadlines.
• Proficiency in MS Office, online data management systems, and digital workflow tools.
• Strong communication skills and the ability to collaborate with cross-functional teams.
• This role is ideal for someone who thrives in a fast-paced environment and is passionate about maintaining an efficient and well-organized office.

Scope of work:

• Oversee general office operations, including filing, reporting, presentations, and procurement of office supplies.
• Manage real-time scheduling, appointment booking, and conflict resolution to optimize workflow.
• Maintain and update state calendars, reminders, and company records for accurate reference.
• Handle employee benefits administration and collaborate with HR on onboarding/offboarding, immigration requirements, and work permits.
• Process work permits and visas, particularly in the Mainland and Meydan Freezone, ensuring compliance with UAE regulations.
• Provide help in managing renewals for company leases, trade licenses, and medical insurance.
• Organize office events and team activities and ensure smooth daily operations.
• Work efficiently, ensuring timely completion of administrative projects.