Administrative Assistant

Level

Middle

Department

Administration

Type

Full Time

Project

Amdocs

Locations:

Kyiv

Remote

Job Details

Posted on:

July 30, 2024

Job ID:

301

About the Company

Established in 2004, ALLSTARSIT was founded with a clear vision: to enhance the landscape of global IT employment by bridging the gap between companies and skilled professionals. The core belief was that assembling a team shouldn't be hindered by geographical constraints. Fast forward to the present day, ALLSTARSIT stands as an international outstaffing service provider committed to change the way businesses recruit, compensate, and oversee top talent worldwide.

With operational hubs scattered across Europe, Asia, and LATAM, and its headquarters situated in San Francisco, US, the company boasts a workforce of over 1,000 adept professionals. Spanning across more than 20 countries, ALLSTARSIT offers a diverse range of skilled employees across various verticals, including AI, cybersecurity, healthcare, fintech, telecom, media, and so on.

About the Project

We are seeking an experienced Administrative Assistant based in Ukraine to provide comprehensive administrative and logistical support to our management team and employees. This role is crucial in enabling our internal customers to focus on their core responsibilities by ensuring smooth administrative operations. We are looking for a proactive, detail-oriented individual who can work independently and as part of a team.
Amdocs helps those who build the future to make it amazing. With our market-leading portfolio of software products and services, we unlock our customers’ innovative potential, empowering them to provide next-generation communication and media experiences for both the individual end user and enterprise customers. Our 30,000 employees around the globe are here to accelerate service providers’ migration to the cloud, enable them to differentiate in the 5G era, and digitalize and automate their operations. Listed on the NASDAQ Global Select Market, Amdocs had revenue of $4.3 billion in fiscal 2021.

Specialization

Software Development, Telecom

Headquarters

Chesterfield, MO

Years on the market

Team size and structure

Current technology stack

Required skills:

Minimum 2 years of experience in an administrative role.
Fluent in English and Ukrainian.
Strong organizational and time management skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Excellent communication and interpersonal skills.
Ability to handle multiple tasks and prioritize effectively.
High attention to detail and accuracy in work.

Scope of work:

Time management for managerial roles- Schedules meetings/ interviews- Assists with visitors and customers - Handles documentation and filing- Organizes material for staff meetings, including preparation of minutes, as necessary.
Support of paperwork -Supports the process of document signing and exchange (mailing and e-mailing) -Collects approvals for the documents according to pre-defined procedure and send them for signing.
Support of invoicing and collections -Maintains the schedule of payment according to existing contracts -Prepares acts, invoices and other supporting documents and coordinates signing with the customers.
Providing end to end support for Event management for units or cross units: - Arranges Offsite meetings, conventions, conferences, and seminars - Prepares spreadsheets and/or PowerPoint presentations- Assists with internal projects, when needed- Coordinates and executes employee welfare activities.
Organizing and handling hotel, and travel arrangements for business trips - Maintains a strong back office during the manager's travels.
Logistics support for all employees: - Examples provides Help Desk assistance, arranges Holidays presents ordering and mailing, manages Outlook distribution lists, assists with Guest Visit, orders business cards.